Office Assistant - 431
Nohonani Nohonani Mililani Town, HI Mililani Town, HI Full-time Full-time From $15 an hour From $15 an hour 8 days ago 8 days ago 8 days ago JOB DESCRIPTION FOR AOAO NORTHBROOKS-MELEMANU OFFICE ASSISTANT Reports To Community Manager (Account Executive with Management Company) Behavior Requirements ? Ability to work with little direction maintaining confidentiality and professionalism.
? Willingness and ability to learn additional software packages as required.
? Excellent interpersonal and communications skills.
? Ability to establish strong interpersonal relationships with team members.
? Professional demeanor.
Administrative Duties ? Maintain files and update residents registration database for all Units.
? Maintain files for the Association.
? Maintain vendor files.
? Prepare and have notices posted for upcoming meetings, projects, and community events.
? Assist Community Manager with Reports.
Secretarial Duties ? Draft and generate memos to Residents as needed.
? Preparation of Association Employees payroll time sheets.
? Ensure an expeditious response to Residents immediate concerns, phone calls, letters, inquires, etc.
? Monitor influx of new Residents for new resident registration.
? Call vendors to schedule emergency and/or standard repairs and/or purchases.
? Calendar appointments, upcoming projects, meetings, employee vacations or such other pertinent information on the office monthly calendar.
? Log and monitor work orders for repairs in maintenance and project logs.
? Attend monthly Board meetings, as needed.
? Send out infraction of House Rules Citations to Residents written by the Resident Manager - original to Owner, copy to Tenant (if applicable), copy to Office Unit file and copy to Managing Agent.
? Work with Community Manager in monitoring whether infractions have been corrected and logged.
? Work with Community Manager in monitoring number of citations issued for the same infraction.
? File citations, as well as other correspondence, in Owners Office Unit File ? Send copy of all incoming correspondence and infraction notices to Community Manager.
? Coordinate reservations for Board Meetings at Valley Recreation Center.
? Coordinate and monitor resident visitor passes.
? Issue Pool Key Cards ? And other duties as assigned This document is intended to describe the general nature and level of the work performed by this position.
It is not intended to provide an exhaustive list of all the responsibilities of the position.
Job Type:
Full-time Pay:
From $15.
00 per hour Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
? Willingness and ability to learn additional software packages as required.
? Excellent interpersonal and communications skills.
? Ability to establish strong interpersonal relationships with team members.
? Professional demeanor.
Administrative Duties ? Maintain files and update residents registration database for all Units.
? Maintain files for the Association.
? Maintain vendor files.
? Prepare and have notices posted for upcoming meetings, projects, and community events.
? Assist Community Manager with Reports.
Secretarial Duties ? Draft and generate memos to Residents as needed.
? Preparation of Association Employees payroll time sheets.
? Ensure an expeditious response to Residents immediate concerns, phone calls, letters, inquires, etc.
? Monitor influx of new Residents for new resident registration.
? Call vendors to schedule emergency and/or standard repairs and/or purchases.
? Calendar appointments, upcoming projects, meetings, employee vacations or such other pertinent information on the office monthly calendar.
? Log and monitor work orders for repairs in maintenance and project logs.
? Attend monthly Board meetings, as needed.
? Send out infraction of House Rules Citations to Residents written by the Resident Manager - original to Owner, copy to Tenant (if applicable), copy to Office Unit file and copy to Managing Agent.
? Work with Community Manager in monitoring whether infractions have been corrected and logged.
? Work with Community Manager in monitoring number of citations issued for the same infraction.
? File citations, as well as other correspondence, in Owners Office Unit File ? Send copy of all incoming correspondence and infraction notices to Community Manager.
? Coordinate reservations for Board Meetings at Valley Recreation Center.
? Coordinate and monitor resident visitor passes.
? Issue Pool Key Cards ? And other duties as assigned This document is intended to describe the general nature and level of the work performed by this position.
It is not intended to provide an exhaustive list of all the responsibilities of the position.
Job Type:
Full-time Pay:
From $15.
00 per hour Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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